Best Practices When Transferring a USA Swimmer as UN (Unattached)
One of the biggest changes in a swimmer’s career is transferring teams. This can be stressful both physically and emotionally. With this change comes another big challenge—correctly navigating through all the necessary athlete transfer paperwork for USA Swimming.
As many coaches, parents and athletes know, in accordance with the USA Swimming Rules and Regulations Section 203.3, for a swimmer to represent a USA Swimming club in a competitive event for a new team, one hundred and twenty (120) consecutive days must have elapsed without the swimmer having represented any other USA Swimming Club in a USA Sanctioned Swimming Competition.
When a swimmer transfers from one club to another they have a 120 day waiting period they must observe before they can represent their new team. However, this rule does not mean the athlete cannot swim in meets. It simply means they must swim Unattached for 120 days following their last date where they swam in a USA Sanctioned Swimming Competition meet and represented a different USA-S club.
During this 120 day time frame while swimming Unattached (UN), times from the athlete’s events are loaded into the SWIMS times database as UN. The UN code in meet results supersedes the club affiliation when the times are uploaded. Some coaches and/or meet hosts and/or meet entry setups have been getting creative with the UN code by adding letters to it (UNCIA, UNRIP, UNWAV, etc.) in an effort to loosely affiliate an athlete with a team, even though they should be entered into the meet as Unattached (UN).
The SWIMS database has reported this as a problem. Normally the database reads the UN code and inputs the swimmer’s time as Unattached. However, with these creative variations SWIMS cannot read the UN variation code and does not change the athlete’s results accordingly. This means that when the athlete’s times are loaded into SWIMS, they load as if the athlete represented their club, and SWIMS has no way of proving that the swimmer swam UN in that meet.
Here at TeamUnify we suggest that coaches and meet hosts leave their Unattached swimmer codes as UN with their meet entries if they plan to upload them to the SWIMS database. This can be adjusted in Team Admin > Team Profile in the Unattached Team Club Code field--set it to UN.
It used to be that when looking at results in Team Admin > Time Reports > Results By Meets, you would see ALL meets with times for unattached athletes, whether or not they were a part of your team.
We have revised this logic to only include results where at least one unattached athlete belongs to your team. This enables you to easily only see meets where unattached athletes from your team were in a meet.
If you have been using the UN variation codes to section out or organize your unattached athlete results, contact Support and we can change all those non-standard codes to UN for consistency. Once you have a results file with the correct team's UN code, all you need to do is go to My Account > My Meet Results and click the Results By Meets. Click on the event name you desire, then filter your results by LSC-Team for your LSC’s UN code (eg. OR-UN). Once filtered you will see the swimmers in bold font whose USS ID# matches that of a USS# on your team’s roster.