FREE Invoicing System for Your Team

Mar 22, 2017 Liz Fizer

FREE Invoicing System for Your Team

Did you know that your team can utilize TeamUnify's Billing and Invoicing system for FREE?

Over 70% of TeamUnify teams know we can make your team's billing life easier. From large teams and YMCAs with complex billing cycles and dues, to small teams that just need to streamline and track their team billing, our billing system was created to help you save time and be more organized.

"We are a small team and it has made a tremendous impact overall. We spend much less time on accounting, billing, and communication because the system is streamlined so well."

-Nicole Engledow / Lewis Clark Neptune Swimming

If you want to see it firsthand, we can simply turn your billing system on so you can look into its features. We also host a webinar series, walking teams through the billing system with one of our billing experts.


Team Dues


Meet Entries


Record Payments


Apparel & Travel Fees



Many teams start with the system by billing meet fees or creating invoices for a team order like t-shirts or swim caps, then build from there. Here are some of the key areas teams track using the billing system:

  • Monthly recurring dues.
  • Billing meet fees based upon the meet entries or meet results files.
  • Recording cash or check payments within the system to keep accounts up to date, although many teams use our payment processing system to make this even easier.
  • Invoicing one-time fee items such as a team t-shirts or travel fees.
  • Charging accounts for concession stand items through the OnDeck Mobile Application.

After you have the billing system turned on, keeping track of these transactions with your team is Charge-Invoice - OnDeckeasy. Families can view their account balance online or in the OnDeck mobile application to they are always in-the-know. Keeping parents informed is one of the most powerful features of this system, helping your team to stay cash-flow positive.

Having your billing connected to your membership means that as an administrator, when you update a swimmer's status, this information is then automatically passed over to a coach doing meet entries, your financial coordinator or anyone using the rest of the SwimOffice system. Eliminating the need to update information in multiple places and stopping accidental charges that later have to be reversed or corrected.

Also, within the system in place, you can restrict meet declaration to accounts that are past due. This is a very powerful feature that has helped thousands of teams to bring accounts current. You get to choose if you want this option on and it allows you to curtail swimmers from being entered into meets if they are 30, 60, 90 or over 90 days past due. How cool is that?

Once your billing is up-to-date, a comprehensive billing simulation report allows you to review what will be invoiced on the first of the month. Keeping you ahead of the curve and able to spot any billing issues before they even happen.

With your billing streamlined in the TU Billing system, you will have full control and access to the system from any computer, no matter where you are, so you can easily update information or make changes if needed.

If you have any questions about the billing system or if you want to learn how to take advantage of this system with your team, click here to contact us to learn more.

It has never been easier to keep your team's finances up-to-date and organized!

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